E-mailing is not just a simple part of our daily lives, it is now a vital way of communication and a way to reach people outside our network. Every business and real estate professional send tons of emails every day and it’s something you need to incorporate into your business process if you want your business to grow. With the latest technology available out there, sending emails is easy and convenient, but what if you get more than one response? Let’s say a hundred? Or a thousand? How would you handle your inbox if you’re also busy with appointments and transactions?

Let’s be honest, receiving tons of emails might get you to decide to reply later and even completely forget replying to many of them. Getting more emails every day means a possibility of missed deadlines, lost transaction information or client appointments. Email management will consume most of your time and it becomes nearly impossible to manage your inbox at times.

Today, we will talk about the idea of getting extra help by hiring a virtual assistant and how they can assist and manage your inbox so you can focus on growing your business and only deal with more important matters.


A Virtual Assistant doesn’t just assist you with filing your documents or answering your phone calls, they are also capable of email management. They can step in to organize your inboxes, send follow-up messages for you and even check your schedule. In short, you can delegate to them your most mundane email tasks so you can free your time and focus on income generating tasks

Here are some of the tasks you can delegate to a virtual assistant:

Send Email Response: just like having an executive assistant, a VA can respond to your important emails without any delay. They are trained to professionally engage with your leads and clients in a timely manner. Just give them clear instructions and they will notify and respond to important emails on your behalf.


Email Follow-ups: Sending follow-up emails is time consuming, but this is essential if you want to keep a lead in your network. A VA will make sure that every lead you have is kept in the loop in every transaction and that you will not miss any opportunity with them.

Organize your Inbox: Receiving numerous emails every day means important emails can be anywhere. A VA can help you sort out what’s important and what’s for the bin. They can assist you in making categories and folders depending on what kind of email you are receiving.

Level up your Platforms: They will not just work with your inbox. VA’s know what other platforms, apps or even plugins you need to make your life easier. They know most of the ways for you to organize and automate emails, and keep you on top of the things you need to know.

Manage Calendar Invitations: We know that being a real estate professional or having a business to manage is a busy life. You often miss out important events in your calendar. With the help of a VA, say goodbye to missed appointments and deadlines. They can manage your calendar invites, schedules and send follow-up meeting appointments so you stay on top of your game.

There are a lot of ways a virtual assistant can help you in your day-to-day tasks, whether it’s admin tasks or handling your emails. The key component if you want this idea to work is to trust and build a relationship with your virtual assistant. Guide and assist them on how you would like the process to go. This will establish a positive working arrangement and proper communication for you to reach your business goals.

If you’re struggling in handling your emails and other admin tasks, Summit VA Solutions can take over for you. Summit VA’s are trained not just in the end-to-end process of real estate, but also trained to work with you through every challenge and support you as you continue to focus on growing your business.

Call us today to learn more about how Summit VA Solutions can help you! Call us at 877 561 2778 or send us an email thru

About the writer: Graduate with Diploma in Information Technology and Business Administration major in marketing & management. Former teacher for secondary and tertiary level. Former Trainer for Medicare customer support John used to write articles for Houston Real Estate investing and management.

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