“Productivity is about maximizing your time, resources, and completing the right tasks.”
- Larry Page

Administrative assistants can do more than just manage your calendar and answer your calls. Their role spans from administrative tasks to multi-exec multitasks to operations. With these tasks at hand, Administrative assistants need to employ the best productivity strategies so they can stay on top of their game and avoid stress and burn out.

To expertly manage the admin jungle and swimming in stress, it is imperative for administrative assistants to make use of the tools and technology available. While there are countless productivity tools out there, researching them all might require more time than you can afford.

Today, we’re going to share some of the tools that will take your task management to the next level for you to free up time and accomplish tasks at greater heights.

1. Calendly
Calendly is an app that will help you manage your scheduling appointments, events, and meetings. This app lets other people schedule meetings with you by showing them your availability and offering them different types of meetings they can book with you. It's an ideal app for anyone who gets a lot of meeting requests and needs a simple but clear reply. It has a free subscription option if you want to try it out

2. Trello
Trello helps you minimize confusion around project assignments with simple tools to organize tasks and track progress. It has customizable lists that allow users to follow metrics they are most interested in and use automated notifications to keep you informed of all changes.

3. Zapier
Zapier is an online automation tool that connects your favorite apps, such as Gmail, Slack, Mailchimp, and more. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration for you. With Zapier at your disposal, it will help you automate most of your tasks saving you more time and effort.

As an executive assistant, you don’t have the luxury of losing track of details. Monday’s cloud-based platform allows executive assistants to keep their organizations as productive as they can possibly be. Using’s interface, you can make a visually pleasing board of task cards: adding checklists, due dates, collaborators, and workflows so everyone in your team is always in sync.

5. Workast
This is a good app for administrative assistants who are using Slack. Workast is a Slack based tool that helps you Handle both full blown project management tasks and general to-do list task management. No need to create an account, just use your existing slack. This tool can also integrate your work app like Google Calendar, and Google Drive.

6. Todoist
Todoist lets you keep track of everything in one place so you can get it all done and enjoy more peace of mind along the way. You can get tasks out of your head and onto your to-do list anytime, anywhere, on any device – even offline. Get out of overwhelm with this beefed-up task list that keeps you organized!

Take Away

The best management software should be user friendly and intuitive to use. With the crazy to-do-lists for Administrative Assistants, they don’t have time to watch tutorials to figure out how to use something. These tools should make an Administrative assistant’s job easy.

If you want to hire an Administrative Assistant that is professional, well versed on management tools and someone you can count on to take urgent tasks, Summit VA Solutions is here to help.

Grow your business with an Administrative Assistant. Set an appointment with us today! Call us at 877 561 2778 or send us an email thru

About the writer:
Graduate with Diploma in Information Technology and Business Administration major in marketing & management.
Former teacher for secondary and tertiary level. Former Trainer for Medicare customer support
John used to write articles for Houston Real Estate investing and market.

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