When starting your real estate business, everything will go quite easy. Most tasks, you can manage yourself without any help. You start with a short list of clients, and you take on a manageable number of listings. It’s not taxing to run your business and take care of your ads and listings on your own.

As your business grows, you will get more clients and listings will start to pile up. You want to maintain this momentum, but you also want to figure out new ways to engage, and not miss out on, clients, convert your leads, and handle marketing.
If you want to add efficiency to your team, your better option is to hire an administrative assistant. Most administrative assistants understand real estate processes and they free up time for you to do more significant tasks.

What is a real estate administrative assistant?

According to, Real Estate Administrative assistants are remote workers that help you manage and grow your business. Their duties and responsibilities include providing administrative support to ensure efficient operations at the office. An Administrative Assistant supports managers and employees through a variety of tasks related to organization and communication. Also, they are responsible for confidential and time sensitive material. These professionals are familiar with a variety of the field's concepts, practices and procedures.

Their ability to effectively communicate via phone and email will ensure that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Depending on the tasks you need help with, there are different kinds of real estate administrative assistants and specializations. They can help with sales calls, social media management, marketing and advertising campaigns, office administration, and more.

With the digital age upon us, everything in the real estate industry is becoming digitized and automated. Here are ways Administrative Assistants help agents like you become more efficient.

1. Your Client Follow-up

Statistics show that 80% of leads become clients after five to 12 follow-ups. Administrative assistants can complete tasks for you like prospecting calls, nurture and follow-up leads. This will help your business improve its customer service experience since you have a dedicated person answering questions and sharing insights.

2. Your Property Details

Working with buyers and sellers can sometimes take up too much of your time. Like, preparing the necessary documents, collecting property details, comparisons, pricing.

An administrative assistant can help by doing the preparing and scraping for you – review the listings, find comparables, and gather information on local amenities, property details and more. Instead of you taking the time to search for these data, you can focus on coming up with pricing strategies and counter-offer suggestions ahead of your client meetings.

3. Your Social Media Accounts

Ever since before the pandemic started, majority of people spend their time in social media platforms, not just for news or trend updates, but also to search for listings. Administrative assistants can share stories for you, create content, post listings and upload videos. Having someone who can handle your Facebook, Instagram, YouTube and other platforms ensures that your social media presence is growing.

4. Your CRM Database

Administrative Assistants will handle, manage, and update your CRM database. When a customer calls or emails with questions, your admin assistant can confirm their contact and update these details as needed. They will make sure that everything is up-to-date and every data you need is available to you.

5. Your MLS Uploads

Of course, one of the most important tasks you can delegate is uploading your listings to the MLS (Multiple Listing Services). This task isn’t difficult, but it’s time consuming when you have other important things to attend to. With an Admin assistant to help you, all you need to do is provide the necessary information they need for each listing and they will take care of the rest

Where to find a Real Estate Admin Assistant?

Since administrative assistants nowadays work remotely, you have the option to search online or advertise the role on websites or social media. If you want to hire a trusted administrative assistant that you can count on, you don’t have to look further. Summit VA Solutions is here for you. We will help you get a suitable admin assistant. We provide Real Estate trained, college educated, and DISC tested professionals who are ready to perform tasks and help you grow your business.

Look for where efficiency can be improved within your business and hire an administrative assistant to help you meet your goals. Set an appointment with us today!
Call us at 877 561 2778 or send us an email thru

About the writer:
Graduate with Diploma in Information Technology and Business Administration major in marketing & management.
Former teacher for secondary and tertiary level. Former Trainer for Medicare customer support
John used to write articles for Houston Real Estate investing and market.

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